Privacy Policy

Introduction

Our privacy policy

(the “Privacy Policy”) explains the information we collect, how we use and share it, how to manage your privacy controls and your rights in connection

with our websites and the related mobile applications and services (collectively, the “Services”). Please also read our Terms of Service which sets out the terms governing the Services.

My Meeting Card is headquartered in Murrieta, California, USA and our Services are provided to you by Recovery Watchdog, Inc. Questions or

comments about this Privacy Policy may be submitted by mail or email using the contact information below.

My Meeting Card, Inc.

23595 Taft Ct

Murrieta, CA 92562

USA

Attn: Legal

support@MyMeetingCard.com

Zoom Account Usage

We are not authenticating and collecting any user information, Using Meeting SDK we are just joining online existing zoom meetings.

At My Meeting Card, we are committed to protecting your privacy and ensuring that you have control over your personal data. This section outlines your rights regarding the personal data we collect and process.

Please note that My Meeting Card does not use or store any Zoom user information within the application. All interactions with Zoom are managed directly through Zoom's API and are not stored or processed by My Meeting Card.

Your Data Subject Access Rights

As a user of the My Meeting Card application, you have the following rights concerning your personal data:

  1 Right to Access:

  ◦ You have the right to request access to the personal data we hold about you. This includes the right to obtain information about how your data is being processed, the purposes of the processing, and the categories of personal data involved.

  2 Right to Rectification:

  ◦ If you believe that any personal data we hold about you is incorrect or incomplete, you have the right to request that we correct or update this information.

  3 Right to Erasure:

  ◦ You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent (where consent is the legal basis for processing).

  4 Right to Restrict Processing:

  ◦ You have the right to request that we restrict the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data or object to our processing.

  5 Right to Data Portability:

  ◦ You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format, and to transmit this data to another data controller, where technically feasible.

  6 Right to Object:

  ◦ You have the right to object to the processing of your personal data for certain purposes, such as direct marketing, profiling, or other activities based on our legitimate interests.

  7 Right to Withdraw Consent:

  ◦ Where we rely on your consent to process your personal data, you have the right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.

Exercising Your Rights

To exercise any of these rights, please contact us at [privacy@mymeetingcard.com] with your specific request. We will respond to your request in accordance with applicable data protection laws.

Use of Zoom Information

Information My Meeting Card Collects

My Meeting Card collects information about you, including information that directly or indirectly identifies you. We receive information in a few different ways, including when you check in and check out of a meeting, generate a meeting report as part of the Services. My Meeting Card also collects information about how you use the Services. There are a couple of opportunities for you to share information about yourself and your meeting attendance with My Meeting Card. For example: Account, Profile, Activity, and Use Information We collect basic account information such as your name, email address, date of birth, and password that helps secure and provide you with access to our Services. We also use dates of birth to enhance safety and privacy for our younger users to provide more accurate performance of the meeting verification.

Profile, activity and use information is collected about you when you choose to upload a picture, or create, check-in or check-out of a meeting (including date, time and geo-location information), or otherwise use the Services. We use your contact information so we can contact you when needed. For example, to respond to your support requests.

Location Information

We collect and process location information when you sign up for and use the Services. We do not track your device location while you are not using the

Services. But in order to use our core features (e.g., GPS meeting creation, meeting check-in, and meeting check-out, etc.), it is necessary for you to

permit us to track your device location while you use the Services. If you would like to stop the device location tracking, you may do so at any time by

adjusting your device settings.

SMS Messaging

We use the the feature of SMS messaging with phone number created in the account to assist with Services provided on My Meeting Card app. For example, if a user has checked into a meeting at a specific location for meeting verification the user must remain in the specific location of the meeting. Should the user leave the designated meeting area, the app will send an alert message through the app stating that they must return to the meeting area or they will be logged out without the verification. Since the alert will only be received while using the mobile app, the SMS messaging feature was added to created another level of notification for that user. The user will receive a text notification through SMS messaging, that they have an alert in the My Meeting Card app. Users would have to allow this communication of SMS messaging and have the ability to enable/disable the SMS messaging through the settings in their mobile device.

Content You Share

We gather information from the account profile created by the user, and other content you share on the Services.

Connected Devices and Apps

My Meeting Card collects information from devices and apps you connect to My Meeting Card, which will be used to troubleshoot issues users may experience using the mobile app.

Payment Information

When you make a payment on My Meeting Card, you may provide payment information such as your payment card or other payment details. We use Payment Card Industry (PCI) compliant third-party payment services and we do not store your credit card information.

Third-Party Accounts

My Meeting Card allows you to sign up and log in to the Services using accounts you create with third-party products and services, such as Meta, Google, or Apple (collectively, “Third-Party Accounts”). If you access the Services with Third-Party Accounts we will collect information that you have agreed to make

available such as your name, email address, profile information and preferences. This information is collected by the Third-Party Account providers

and is provided to My Meeting Card under their privacy policies. You can generally control the information that we receive from these sources using the

privacy controls in your Third-Party Account.

Technical Information

We collect information from your browser, computer, or mobile device, which provides us with technical information when you access or use the Services. This technical information includes device and network information, and analytics information.

Other Information

We may collect information directly from you or through our service providers, such as when we collect your feedback through surveys.

How My Meeting Card Uses Information

My Meeting Card uses the information we collect and receive as described below.

To provide the Services We use the information we collect and receive to provide the Services, including providing

you with the ability to:

• Record your activities and allow users to generate reports. For example, to create a new meeting using your GPS location. Users may then check-in

the the created new meeting and check-out after completion. My Meeting Card mobile app will generate a digital timestamp, which can be later emailed

to an outside party by direction of the user. We may also match your GPS activities to alert the users, that they are leaving the meeting area,

while currently checked in.

• Submit meeting attendance to other parties.

For example, to email a meeting attendance report for a designated date/time period which can be sent to outside users of the app.

To provide you with targeted promotions

We use the information we collect and receive to serve you with relevant promotions, subject to your notification and email preferences. For example, if we see you are an active user who has been on a yearly subscription plan for an extended period of time, we may serve you a promotion to switch to a discounted annual plan. Or if you are an active paid user, we may send you an offer for referral prize to share our services via email campaign.

To protect you and the Services

We use the information we collect and receive to protect users, enforce our Terms of Service, and promote well-being. My Meeting Card reserves the right to review accounts and user actions on the Services to ensure compliance with our Terms. You can learn more about how to report content that violates our terms and standards by emailing support@mymeetingcard.com. 

To assist you with a support request

We use the information we collect and receive to provide support in response to your requests and comments. Depending on your request, this may require us to access your account, for example, to troubleshoot or replicate a reported issue.

To improve our Services

We also use the information we collect and receive to conduct research, and to analyze, develop, troubleshoot, and improve the Services. To do this, My Meeting Card may use third-party analytics providers to gain insights into how our Services are used, using aggregated data, and to help us improve the Services.

To communicate with you

We may also use the information we collect and receive to market and promote the Services, activities and events on My Meeting Card, and other commercial products or services, including using email and push notifications, in accordance with your preferences. We may also contact you for partnership opportunities, when investigating alleged violations of our terms, or to send proactive customer support messages.

To process your subscription

We use the information we collect to process your subscription, including using your location data to determine your country pricing.

How Information is Shared

We do not sell your personal information for monetary value. We may share personal information in accordance with your preferences, as needed to run our business and provide the Services, and where required for legal purposes, as set forth below. In addition, we may sell or share aggregated data about our users, as described in more detail in the “Aggregate Information” section below.

Service Providers

We may share your information with third parties who provide services to My Meeting Card such as supporting, improving, promoting and securing the Services, processing payments, or fulfilling license subscriptions. These service providers only have access to the information necessary to perform these limited functions on our behalf and are required to protect and secure your information. We may also engage service providers to collect information about your use of the Services over time on our behalf, to promote My Meeting Card or display information that may be relevant to your interests on the Services or other websites or services.

Legal Requirements

We may preserve and share your information with third parties, including law enforcement, public or governmental agencies, or private litigants, within or outside your country of residence, if we determine that such disclosure is allowed by the law or reasonably necessary to comply with the law, including to respond to court orders, warrants, subpoenas, or other legal or regulatory process. We may also retain, preserve or disclose your information if we determine that this is reasonably necessary or appropriate to: (1) prevent any person from death or serious bodily injury; (2) to address issues of national security or other issues of public importance; (3) to prevent or detect violations of our Terms of Service or fraud or abuse of My Meeting Card or its users

(4) or to protect our operations or our property or other legal rights, including by disclosure to our legal counsel and other consultants and third

parties in connection with actual or potential litigation.

Managing Your Settings / Updating Account Information

You may correct, amend or update profile or account information at any time by adjusting that information in your account settings. If you need further assistance correcting inaccurate information, please contact My Meeting Card by email at support@mymeetingcard.com.

Deleting Information and Accounts and Downloading Your Data

You can delete your account or download your data using our self-service tools. To delete your account please follow the instructions provided on https://mymeetingcard.com/delete-account. After you make an account deletion request, we permanently and irreversibly delete your personal

information from our systems, including backups. Once deleted, your data, including your account, meeting verifications cannot be reinstated. Following

your deletion of your account, it may take up to 45 days to delete your personal information and meeting logs from our systems. Additionally, we may

retain information where deletion requests are made to comply with the law and take other actions permitted by law. Note that we do not have control over content you have shared directly with others, such as name, email address, personal information or meeting attendance reports.

Children's Privacy

Our services are not intended for, nor directed to, children under 13 years of age. We use technical measures to prevent children under 13 years of age from creating an account and therefore do not knowingly collect personal information from anybody under 13 years of age. If you are under 13 years of age, do not use the Services.

How We Protect Information

My Meeting Card implements technical, physical, and organizational measures and controls to safeguard and protect the transmission and storage of the data we collect. We employ reasonable protections for your information that are appropriate to its sensitivity. Please be aware that despite our efforts, we cannot guarantee absolute security of your account or information. In addition, you can take steps to protect your account and information such as creating a unique password for My Meeting Card that is not easily guessed and that you don't use anywhere else, not sharing your password with others, and promptly reporting suspicious activity or unauthorized account access.

Your Rights and Our Legal Bases

We provide the same suite of privacy controls to all of our users worldwide.

Our Legal Bases

My Meeting Card relies on a number of legal bases to collect, use, share, and otherwise process the information we have about you for the purposes described in this Privacy Policy, including:

• as necessary to provide the Services and fulfill our obligations pursuant to the Terms of Service. For example, we cannot provide the Services unless we collect and use your location information; where you have consented to the processing; where necessary to comply with a legal obligation, a court order, or to exercise and defend legal claims; to protect your vital interests, or those of others, such as in the case of emergencies;

Retention of Information

We retain information as long as it is necessary to provide the Services to you and others, subject to any legal obligations to further retain such information.

Information associated with your account will generally be kept until it is no longer necessary to provide the Services or until your account is deleted or

becomes inactive. In making these determinations, we consider the amount, nature, and sensitivity of the personal information, the purposes for which the

information is processed, whether we can achieve those purposes through other means, and applicable legal requirements. In addition, you can delete some items of information (e.g., profile information) and you can remove profile information without deleting your account. Information connected to you that is no longer necessary and relevant to provide our Services to you may be de-identified or aggregated with other non-personal data to provide insights that are commercially valuable to My Meeting Card, such as statistics of the use of the Services.

Privacy Policy Updates

My Meeting Card reserves the right to modify this Privacy Policy at any time. Please review it occasionally. If My Meeting Card makes changes to this Privacy Policy, the updated Privacy Policy will be posted in a timely manner. If we make changes we deem to be material, we will provide a prominent notice. If you object to any changes to this Privacy Policy, you should stop using the Services and delete your account.

06-17-2024